Quick guide to booking and running your event at Builders Club.

Want to host an event? Start here

Two steps:

1. Request the space in the app → app.buildersclub.ca/space/book (or Book an event in the app's side rail). Paste your Luma link and it fills itself in, then pick a day and a block (Morning 8–12, Afternoon 12–5, Evening 5–11, or Full day). You'll see what's open, already asked for, or taken across the kitchen, basement and rooftop. Step-by-step: How to book the space in the app
2. Wait for confirmation. Every request is reviewed by a person; you'll hear back by email within 2 business days. Approved requests book the room calendar automatically and you get the invite. Track it any time in My bookings.

That's it. Everything below is detail and event-day prep — you don't need it to book.

Three things the app has you agree to — make sure you actually do them:

• Add [email protected] as a host on your Luma event (or email the attendee CSV to [email protected] after the event). This is how we track attendance across all events.
• Read this guide.
• Post it in #events on Slack so the room knows it's on.

Hosting a hackathon or anything using the whole building? Use the same form and tick It's a hackathon (up to 4 days, whole building). Jesse will talk it through with you before approving. Read the Hackathon Guide first.

Need to change or cancel after you've asked? Do it yourself from My bookings, any time before the start: edit the details, move the time (instant if the same room is open, otherwise Jesse approves the move while your booking stays put), or cancel to free the room.

The spaces

Insurance

For larger events on the rooftop, across multiple floors, or with people you don't know, please consider event insurance. Easy provider: duuo.ca/event-insurance

Host mindset

We keep events easy to host by asking every guest to act like a host: