Quick guide to booking and running your event at Builders Club.
Want to host an event? Start here
Two steps:
- Submit the event request form → tally.so/r/eq6j6Q. The form does the heavy lifting: it shows you what's already booked across the kitchen, basement, and rooftop as you pick a date, and covers all three spaces in one request. Approved requests book the space automatically — you don't need to invite any room calendars yourself.
- Wait for confirmation. You'll hear back within 2 business days. Your slot is held while we review. Once approved, you'll get a calendar confirmation and the space is yours.
That's it. Everything below is detail and event-day prep — you don't need it to book.
Two things the form has you agree to — make sure you actually do them:
- Read this guide.
- Share your registrations: add [email protected] as a host on your Luma event, or email the attendee CSV to [email protected] after the event. This is how we track attendance across all events.
Hosting a weekend hackathon or anything using the whole space? Don't use the form — message Jesse and we'll plan it together.
The spaces
| Space |
Max occupancy |
Notes |
| Kitchen |
— |
Casual member use is fine anytime, no form needed. Booking the kitchen for an actual event needs the form. |
| Basement event space |
120 |
Submit the form. |
| Rooftop patio |
200 |
Submit the form. Larger/outdoor — strongly consider insurance (below). |
Insurance
For larger events on the rooftop, across multiple floors, or with people you don't know, please consider event insurance. Easy provider: duuo.ca/event-insurance
Host mindset
We keep events easy to host by asking every guest to act like a host:
- Garbage goes in the garbage — and when a bag is full, replace it.
- Don't make a mess and leave it.